Meeting Room Policy

The Prairie Creek Public Library District has a meeting room with seating for 44 in an auditorium style arrangement. The primary purpose of this meeting room is in support of library functions, meetings, and programs. The meeting room may, on occasion, be made available for use by members of the public. Organizations not affiliated with the Prairie Creek Public Library District may use the meeting room only when all of the following conditions are met:

1. The organization conducting the meeting is not doing so for the immediate or ultimate gain of a for-profit business or agency.
2. The meeting takes place during regular library hours.
3. The meeting cannot be expected to disrupt the ability of the library to conduct its business in a normal and orderly manner.
4. The meeting is open to the public.
5. A $50 cleaning fee will apply if the meeting room is not left in the same clean, orderly fashion in which the organization found it at the beginning of the meeting.
6. The organization assumes all responsibility for set up and clean up.
7. Any organization using the meeting room agrees to indemnify and hold the library harmless for any injuries to members of the organization or third parties while the meeting room is being used by the organization.
8. Any organization using the meeting room agrees to reimburse the library for any damages caused to the meeting room by their activities in the meeting room.
9. Any organization using the meeting room agrees that no illegal activities will be conducted in the meeting room.
10. Any organization using the meeting room agrees that no immoral activities will be conducted in the meeting room.
11. The library expressly does not endorse the views or activities of any organization using the meeting room.
12. The library reserves the right to cancel, at any time, the right of any organization to use the meeting room.
13. The library reserves the right, at any time, to order any member of an organization or third party using the library meeting room to leave the library.
14. Tables and chairs are not to be taken from the meeting room.